Viewing Events by Summary - List View Format

This Calendar view allows you to examine a dated range of events in a list format with more details about an event than some other Calendar views.  The summary view may include details about an event such as an event image, event name, event date/time, location, and brief description.  At the top of the screen, the current date range is displayed.  At the top of the screen, the current Category and Subcategory Name(s) will be displayed.  When first navigating to the Summary View screen "All Categories" will be displayed at the top of the screen until you make a category selection.  Notice if "Multiple Categories" is selected this will be displayed on the top of the screen, you can then click on the "View" link to see the current Multiple categories being searched.

• PRINT:  Use this icon to launch a printer-friendly view of the current list that you are viewing.  Once the printer-friendly screen is opened, you will be prompted by your printer setup options on the steps required to print the screen view.
• DOWNLOAD:  Use this icon to launch a window with selections for downloading all events within your current Calendar view.  Options for downloading include CSV, iCal and XML.  Choose your file type from the available selections and click the SUBMIT button to begin the download process.  You will be prompted to also select if you would like to SAVE or OPEN the downloaded file.
• SUBSCRIBE:  Use this icon to launch a window with selections for setting up an event subscription based off your current Category/Subcategory and/or Location selections.  If you choose to SUBSCRIBE at the Category or Location Calendar level, then you will receive email notifications of any new or updated events within the Categories, Subcategories, or Locations selected for your subscription.  *NOTE:  The more Categories, Subcategories, or Locations that you subscribe to, the more emails you may receive regarding new and updated events.  You will receive an email as soon as an event is added or updated within your Subscription list.
The following specific rules are applied to subscription emails
• When you subscribe to a calendar, you subscribe to a feed of events matching both one of the categories you've searched on AND one of the locations selected (assuming you have searched on both).
• Subscriptions to public calendar are separate from the private calendar. So, for example, if you subscribe to a location on public calendar, you would only get public events in that location. You would need to subscribe to the location on private calendar as well to be alerted to private events in the location.
• When you receive notices about events, you will receive one email/text per subscription you have configured. For example, if you subscribe to a facility more than once, you will get separate emails for the two subscriptions. The unsubcribe links are unique to each individual subscription, so users can utilize them to remove duplicates they are receiving.
• While a subscription may be tied to several categories and locations, only those that match the event will be shown in the notification for that subscription. Also, the subscribe link will only remove those particular categories and/or locations from the existing subscription.
• Unsubscribes are tied to the individual subscription matched. So if you subscribed to a category/location pair in more than one subscription, only one will be removed.

Use the top navigation areas to:

• Select a Display Format:   Options include Date/Time View, Category View, Location View, Summary View and Grid View.  Select a value from the drop-down list to automatically navigate to that Calendar View format.*NOTE:  Selection of different display formats may be disabled for the calendar selection options.  If you do not see the drop-down selection box for Display Format, then the feature was disabled for this calendar.  It is also possible for certain display options to have been disabled.
• Quick Search Icons:  Options include Day, Week, Month, and Year Icons.  Click on any of these graphic icons in order to view the events for the current day, week, month or year.  You will stay within the view format that you have chosen but the date range of events included in the view will be based off the icon selection for day, week, month, or year.

Other Search Options Available on the Left Hand Search Navigation Area

Calendar Grid:  There are various options within the Calendar Grid included on the Summary View.

• Month Selectors:  Navigate to the next and previous month's events by using the right and left arrow selectors beside the current month.  If you select an arrow to the right of the month/year displayed, it will navigate the grid to the next month and change the events displayed in the list on the right to the new month's events.  If you select an arrow to the left of the month/year displayed, it will navigate the grid to the previous month and change the events displayed accordingly.
• Week Selectors:  View the Summary List for all events in a specific week of the month, by clicking on the arrow to the left of a particular week.  If you select an arrow beside of a particular week, then the week will highlight and the corresponding events will display in the list on the right hand side of the screen.
• Day Selectors:  Click on any day within the month grid displayed in order to view the Summary List for that day of the month.  If you select one of the "dates" within the grid, it will highlight that day on the Calendar grid and display the list of events corresponding for that date on the right hand side of the screen.
• Display Month:  Use this drop-down in order to quick select the month that you would like to view.  All twelve months of the year are displayed and once selected, you will be automatically navigated to the month selected for viewing all events for that particular month.

Advanced Search Options Include:

• Date Range:  Use these date selectors to select a start and end date to refine the events that are displayed in your results area to the right.  You can either choose the date by clicking on the icon located to the right of the field or by manually typing in the date with the format of MM/DD/YYYY.  Example of dates: 04/13/2009, 4/13/2009.
• Date Range/Time Range:  Use these drop-downs in order to select a range of days and a range of time in order to refine the events that are displayed in your results area to the right.  *NOTE:  Date Range/Time Range searching may be disabled for the calendar search options.  If you do not see the drop-down selection boxes for Date Range and Time Range, then the feature was disabled for this calendar.
• Location(s) or Address Searching:  One of two location search options may display in this area.  You may see a location drop-down menu in order to select from a predefined list of location options, address search fields (City, State, ZIP Code, County) to enter in a location and find events with the location criteria entered, or no location search options at all if location searching was disabled for this Calendar.
  • Location Drop-Down Option:  If the location drop-down is displayed, then you may select a single location, multiple locations or all locations in order to view events matching your location selections.
  • Address Searching:  Address fields that will display, if this option was enabled, include City, State, ZIP Code, and County.  Enter in as much criteria as you would like to utilize for narrowing your search to display only those events that meet all of the address criteria entered.
• Proximity Searching (Miles Willing to Travel):  The exact name of this option may vary but if you would like to search by proximity then you are required to enter a ZIP Code and select from this drop-down the exact radius, from the ZIP Code entered, that you would like to search and view events.
• Category(s):  Use this drop-down in order to select a single Category of events to view.  You can also select to View All Categories or to "Select Multiple" which will open a pop-up window where you can check those Category(s) and Subcategory(s) of interest to you as part of your search.  If multiple Category(s) and Subcategory(s) have been selected to view, you can use the "View" option located next to the Category title to view all the Category(s) and Subcategory(s) that have been selected.  *NOTE:  Category searching may be disabled for the calendar search options.  If you do not see a category drop-down selection box, then the feature was disabled for this calendar.
• Keywords:  Use this text area to enter in a list of keywords as comma separated values.  The maximum number of characters that can be entered in this keyword field is 50 characters.  If multiple Keywords have been entered as comma separated values, you can use the "View" option located next to the Keyword title to view all the Keywords that have been entered.  *NOTE:  Keyword searching may be disabled for the calendar search options.  If you do not see a keyword search text box, then the feature was disabled for this calendar.

Once you have selected your search criteria and hit the "Submit" link, the selected search will be initiated and the resulting events that match the selected criteria will display in the list on the right of your screen.  If there are no events found that match the search criteria, then a message is displayed and will inform you to "There were no events found matching your search criteria. Please search again."  You can choose to refresh the current Calendar view and start a new search by clicking on the "New Search" link located next to the Advanced Search Title.

Viewing Events in Summary View Format

Events are broken down into two areas within the Summary View:  Highlighted Events and Events Matching the selected search criteria.

• Highlighted Events: T his area includes a list of all Highlighted Events that match the current date and any date in the future.  Use this list to find events that are being highlighted for your review!  If no events are currently highlighted, then you may not see a Highlighted Events area on the View screen.
• Main Event List:  This list includes those events that match your selected search criteria.

The following information will display for each event:

• Thumbnail Image:  If an image has been uploaded for an event and thumbnail images were selected for display, then the column for thumbnail images will display.
• Event Summary:  The name of the event that was added by the event administrator will always display along with the event date and time.  Each event name is displayed as a hyperlink, which if selected will navigate you to the Event Details screen.  Other event details that may display for the event summary include: event location (location - building - room) and event description.